We Ship What Others Can't



Job Description: Project Coordinator –New Jersey

Report to National Project Director:
Co-ordinates the activities and ensures expeditious delivery of Export Air and Sea consignments in a timely manner to customers, as per customer orders and prescribed quality standards while using discretion and independent judgment to increase margin on each shipment. Assists in achieving Project goals and targets while always following company standard operating procedures, policies and processes including, but not limited to, increasing company profit.

Key Responsibilities and Accountabilities: 

  • Increasing Project Profits
  • Utilize discretion and independent judgment to engage vendors to increase margin on each shipment
  • Utilize discretion and independent judgment to ship goods using the most efficient, cost effective route to increase margin on each shipment
  • Discretion to engage vendors
  • Management of vendors
  • Negotiate rates with shipping vendors
  • Employee profit and loss on each shipment will be analyzed
  • Overall management of desk to maximize profit
  • Coordinating Operations with Air & Sea freight Exports
  • Ensuring support documentation is available and correct
  • Booking freight with Airlines, Ocean carriers and consolidators and obtaining freight rates
  • Arranging pick up and on behalf of the client/agent as required
  • Registration of shipments
  • Accurate completion of bills of lading and airway bills
  • Operating customs exit systems, ensuring relevant input data is recorded for obtaining E.C.N clearance
  • Reporting to customs where relevant
  • Ensure timely delivery to carrier’s consolidators, packing depots, costing invoicing and collection of correct charges.
  • Ensures compliance with all regulations prescribed by USA customs/IATA/TSA & FMC

Client and Supplier Management:

  • Resolves discrepancies, while keeping a record Magaya System
  • Regularly reviews reports in order to refine and improve service to the customer
  • Review quotes and records rates to clients and prospective clients
  • Manages allocated customers using established tools (e.g. activity reports) in order to achieve and exceed targets
  • Traces orders and ensures that information affecting arrival or dispatch is communicated to customers (internally and externally) or their agents
  • Keeps in touch with competitor activities and industry trends, and attends industry related functions and seminars when required
  • Deploys information about all contact with customer and supplies to all parties



Financial and Accounting Responsibilities: 

  • Resolves export accounting issues related to forwarding cost/payment, overseas invoicing, free domicile
  • Processes air and sea freight debtors & creditors in an expeditious manner
  • Ensures the department (cost center) achieves it financial and quality objectives

Performance Measures: 

  • Using independent judgment and discretion to maximize profit on each shipment
  • Maintains excellent interdepartmental, suppliers and overseas agent’s relationships.
  • Works independently despite setbacks, obstacles and work pressures, while remaining optimistic and focused
  • Shows initiative when handling complex problems
  • Appropriate management of vendors
  • Sets goals and objectives for specified departments in accordance with company guidelines/key performance areas
  • Adhere to the minimum standard to which USA is committed (ISO 9001 2008, ISO 14001:2004), and implementation Procedures, financial and quality objectives

Job Requirements:

  • High school diploma or G.E.D.
  • Familiarity with basic freight forwarding procedures
  • Essentially Min 10 years of previous related experience with Air and Ocean Export
  • Experience with Microsoft office
  • Experience with EDI a plus
  • Excellent customer service and administration skills
  • Attention to detail
  • Excellent time management
  • Able to work under pressure and meet deadlines
  • Resilient
  • Customer focused
  • Shows initiative and drive
  • Team orientated

Qualified candidates can forward their resume to : hr@glship.com